Personnel and Contract Records
Personal data, contracts, positions, grades, pay steps, seniority, working conditions and change history are managed for every employee.
APLxPERT MODULE · SA
Personnel / Payroll
The APLxPERT Personnel / Payroll module manages employee and contract records, timekeeping, payroll calculations, declarations and personnel expenditure reporting.
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D112
Generation and Validation of Declarations
Timekeeping
Automatic Transfer to Payroll Calculation
Excel
Export of Records and History
Email
Delivery of Payslips
MAIN CAPABILITIES
What the module does in practice
The features cover personnel administration, timekeeping, payroll calculation, declarations and personnel expenditure monitoring.
Organisational Structure
The organisational chart, staffing plan, departments, organisational units and positions can be configured according to the institution’s structure.
Timekeeping and Payroll Calculation
Working hours, leave, pay supplements, allowances, withholdings and deductions are automatically included in the monthly payroll calculation.
Leave and Benefits
Annual, medical, unpaid and study leave, as well as leave for special events, can be managed within the application.
Declarations and Reporting
The application generates the declarations and files required for reporting contributions, taxes and salary income.
Personnel Expenditure Monitoring
Expenditure can be monitored by personnel category, budget item, expenditure paragraph and cost centre.
RECORD ORGANISATION
A Structure Adapted to the Institution
Records can be organised according to the institution’s actual structure, while user access can be configured based on roles and responsibilities.
Institution
Departments
Organisational Units
Positions
Cost Centres
Secure Access
FEATURES
Main Managed Processes
Features are grouped into categories for quick access to the operations available in the module.
Personnel and Contract Administration
- Storage of personal data, identity document information, seniority and leave records.
- Recording positions, grades, pay steps, workplaces and working conditions.
- Management of full-time and part-time, fixed-term and open-ended employment contracts.
- Management of secondments, pensioners, advisers, statutory auditors and other categories of income recipients.
- Recording the employment relationship type, contract number, start date and expiry date.
- Tracking changes to the contractual relationship with the employee.
- Recording dependants and the corresponding deductions.
- Monitoring the expiry of personal and professional documents.
- Viewing payroll history from previous months.
Organisational Chart and Structure
- Configuration of institutions, departments, organisational units and positions.
- Creation and updating of the organisational chart and staffing plan.
- Generation of reports on personnel movements.
- Temporary transfer of employees from one position to another.
- Tracking personnel by category, position, cost centre and internal structure.
- Differentiated data access based on user permissions.
Timekeeping and Payroll Calculation
- Payroll calculation for full-time and part-time contracts.
- Calculation for all personnel categories and types of income earned.
- Completion of timesheets with working hours, night hours, overtime, authorised absences and project hours.
- Automatic transfer of timekeeping data to the monthly payroll calculation.
- Configuration of pay supplements, calculation bases, allowances, incentives and bonuses.
- Configuration of meal allowances, withholdings, deductions and other payroll components.
- Calculation of salary differences relating to previous months.
- Generation of the payroll statement for salary differences.
- Simulation of payroll calculations for budget forecasts.
- Warning when a negative net payable amount or other inconsistency occurs.
Leave and Benefits
- Recording annual leave days taken, remaining and carried forward.
- Calculation of annual leave pay.
- Management of leave for special events, study and professional training.
- Recording additional and unpaid leave.
- Calculation of medical leave benefits and breakdown of the days paid by the employer and by FNUASS.
- Recording medical leave by benefit code and category.
- Retroactive entry of income and days for new or suspended employees.
- Warnings regarding differences between timesheets, leave records and available entitlements.
Declarations and Corrections
- Retrieval and processing of the data required for automatic declaration generation.
- Generation of D112, D205 and D100 declarations according to the income categories managed.
- Payroll calculation for recruitment panels, special committees and other committees.
- Generation of files relating to contributions and income tax.
- Verification of differences between payroll calculations and the data reported in D112.
- Correction of a month already closed in the application.
- Generation of corrective declarations and reports.
- Resubmission of reports after the changes have been made.
Reports, Employment Certificates and Exports
- Generation of certificates and reports directly from existing data.
- Generation of ad hoc management reports.
- Monitoring expenditure by personnel category.
- Generation of statistical reports and data for tax records.
- Creation of configurable reports by filtering and sorting information.
- Export of personnel and payroll information to Excel.
- Export of change history and payroll components.
- Sending the payslip to the employee’s email address.
INTEGRATIONS AND WORKFLOWS
Data Prepared for Accounting and Reporting
Information calculated in the module can be used in financial, accounting, banking and reporting workflows without manually recreating the records.
APLxPERT Accounting
Personnel expenditure is generated by budget item and expenditure paragraph for integration with the financial and accounting records.
Bank Payments
The application generates files containing the amounts to be transferred to employees’ bank accounts.
Tax Declarations
Contribution and tax data is prepared for the D112, D205 and D100 declarations.
Payslips by Email
Payslips can be sent directly to employees’ email addresses.
Excel Export
Personnel records, payroll data and their history can be exported in Excel format.
Management Reporting
Personnel expenditure reports and statistical indicators can be generated directly from verified data.
APLxPERT · PERSONNEL / PAYROLL
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