Complete Records for Every Asset
Identification, classification, inventory, value, useful life, funding source, inventory unit and responsible person data are managed within the application.
APLxPERT MODULE · MF
Fixed Assets
The APLxPERT Fixed Assets module provides detailed records of tangible and intangible assets, automatic depreciation and amortisation calculations, revaluation management, and the generation of asset-related documents and accounting entries.
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QR
Labels and Barcodes Generated by the Application
100%
Automatic Depreciation and Amortisation Calculation
Excel
Complete Export of Records
MF
Integrated Accounting Entries
MAIN CAPABILITIES
What the module does in practice
The features cover asset records, depreciation and amortisation calculations, revaluation, inventory management and the generation of documents required for asset administration.
Automatic Depreciation and Amortisation Calculation
The standard useful life and the depreciation or amortisation start date are proposed automatically, while the corresponding monthly amount is calculated for all eligible assets.
Identification Using Barcodes and QR Codes
Labels are generated and printed directly from the application, making asset identification and inventory processes easier.
Complete History of Every Asset
Transfers, revaluations, value adjustments and disposal operations are retained and can be viewed at any time.
Complete Asset Management Operations
Acquisitions, transfers, revaluations, disposals, decommissioning operations and investments in progress are managed within the application.
Automatically Generated Documents and Accounting Entries
The application generates asset records, registers, trial balances and accounting entries for integration with the Accounting module.
ASSET ORGANISATION
Records Structured According to the Institution’s Needs
Assets can be organised and tracked according to the criteria used by the institution, providing quick access to information and reports.
Inventory Units
Warehouses
Locations of Use
Responsible Persons
Categories
Funding Sources
FEATURES
Main Managed Processes
Information is grouped into categories for quick access to the available operations.
Fixed Asset Management
- Storage of identification, classification, inventory and location data for every asset.
- Management of classification codes and standard useful lives.
- Tracking assets by inventory unit, warehouse, location of use and responsible person.
- Management of acquisitions, transfers, revaluations, disposals and decommissioning operations.
- Separate Records of Investments in Progress.
- Viewing the Complete History of Every Fixed Asset.
Depreciation, Amortisation and Revaluation
- Automatic Monthly and Annual Depreciation and Amortisation Calculation.
- Automatic Determination of the Depreciation or Amortisation Start Date Based on the Commissioning Date.
- Recalculation of the Monthly Depreciation or Amortisation Amount Following Operations Performed on the Asset.
- Identification of Fully Depreciated or Amortised Assets, or Assets Whose Standard Useful Life Has Expired.
- Configuration and Application of Different Revaluation Methods.
- Simulation of Revaluations and Generation of Verification Reports.
Inventory and Identification
- Generation of Inventory Lists Based on Configurable Criteria.
- Identification of Assets Using Barcodes or QR Labels.
- Generation and Printing of Labels Directly from the Application.
- Annual or Ad Hoc Inventory by Scanning the Codes Attached to Assets.
- Quick Verification and Correction of Data Based on System Validations and Warnings.
Documents, Reports and Records
- Inventory Number Register and Fixed Asset Record.
- Acceptance, Transfer and Disposal Reports.
- Depreciation and Amortisation Statement and Fixed Asset Trial Balance.
- Inventory Lists and Reports.
- Generation of Reports by Filtering Data According to the Required Criteria.
- Export of Information and Reports in Excel Format.
Financial and Accounting Integration
- Automatic Generation of Accounting Entries for Depreciation and Amortisation.
- Generation of Accounting Entries for Transfers, Disposals and Decommissioning.
- Generation of Accounting Entries Related to Revaluations.
- Verification of the Fixed Asset Trial Balance and Fund Accounts.
- Cross-checking balances against the accounting records.
- Identification of Differences Between Inventory Values and Accounting Values.
INTEGRATIONS
Connected to Other APLxPERT Components
Data and documents are transferred to connected components, reducing repeated data entry and facilitating the reconciliation of records.
APLxPERT Accounting
Accounting entries for depreciation, amortisation, transfers, disposals and revaluations are generated automatically and transferred to the Accounting module.
Document Management
Asset records, reports and related documents can be archived electronically and accessed directly from the asset record.
Excel Export
Records and reports can be exported for verification, analysis and further processing.
APLxPERT · FIXED ASSETS
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