Contract Management
Contracts, addenda, validity periods and change history are tracked throughout their entire lifecycle.
APLxPERT MODULE · CTR-W
Commercial / Contracts
The APLxPERT Commercial / Contracts module manages the entire lifecycle of contracts used by local public authorities, from registration and calculation of payment obligations to invoicing, collection, notifications and reporting.
Request a Presentation
ANL
Rentals and Instalment Sales
e-Factura
XML Generation and Submission
POS
Integrated Payments
Excel
Export of Reports and Statements
MAIN CAPABILITIES
What the module does in practice
The features cover contract administration, calculation of payment obligations, invoicing, collection, beneficiary notifications and commercial activity reporting.
Automatic Calculation of Payment Obligations
Rents, instalments, interest, penalties and payment tranches are calculated automatically according to the configured rules.
Individual and Bulk Invoicing
Invoices can be generated, previewed, printed, cancelled or reversed individually or for multiple contracts simultaneously.
Payments Through Multiple Channels
Payments can be collected at the cash desk, via POS, by payment order, against a fiscal receipt or online.
Due Dates and Notifications
The application monitors payment terms, due dates and contract expiry dates and can send notifications by SMS and email.
Reports and Management Statements
Data can be analysed using summary reports, charts, debit-credit-balance statements and Excel exports.
CONTRACT TYPES
Configured for the Commercial Activities of Local Administrative Units
The module includes the contract types frequently used by local public authorities and allows specific rules to be configured for each activity.
Rentals
Concessions
ANL Rentals and Sales
Parking
Water and Sewerage
Waste Management
FEATURES
Main Managed Processes
Features are grouped into categories for quick access to the operations available in the module.
Contract and Beneficiary Administration
- Registration and management of contracts throughout their entire lifecycle.
- Configuration of contract types used by local public authorities.
- Registration of contract addenda and retention of the complete change history.
- Monitoring payment terms, due dates and contract expiry dates.
- Registration of exemptions by period and recording of exempted amounts.
- Restriction of user access to specific contract types.
- Recording overpayments and using them to settle other obligations or issue refunds.
- Management of contracts in Romanian lei and foreign currencies, with values updated using the BNR exchange rate.
ANL Contracts and Instalment Sales
- Automatic calculation of ANL rents according to the applicable rules and parameters.
- Transparent display of the calculation method and intermediate amounts.
- Automatic calculation of depreciation amounts to be transferred to the state.
- Generation of statements and files required by ANL.
- Generation of sale contracts from existing rental contracts.
- Generation of payment schedules broken down by instalment, interest and total amount due.
- Management of advance payments, early repayments and payment deferrals.
- Calculation of interest using declining-balance, banking or fixed-interest-per-instalment methods.
- Separate presentation of the instalment and interest, including on the invoice.
- Reports on vacant, rented or sold ANL apartments.
Water, Sewerage and Commercial Services
- Registration of multiple meters for the same contract.
- Recording the initial meter reading, flat-rate consumption and sewerage percentage.
- Calculation of consumption based on meter readings or flat-rate consumption.
- Separate invoicing of water and sewerage, with configurable rates and VAT percentages.
- Display of the service address, previous meter reading, current meter reading and consumption on the invoice.
- Recording and collection of non-contractual services such as septic tank emptying, asphalting or waste transport.
- Recording approvals and operating permits, with rent separated from the land fee.
- Recovery of electricity, water and gas expenses.
Invoicing and Payment Obligations
- Automatic generation of monthly, quarterly, half-yearly or annual payment tranches.
- Addition of payment obligations with non-standard due dates.
- Automatic calculation of penalties for outstanding amounts.
- Transparent display of the penalty calculation method.
- Individual or bulk invoicing of contracts.
- Previewing invoices before final generation.
- Individual or bulk printing of invoices, with criteria-based filtering and sorting.
- Registration of invoices issued in other applications or in printed format.
- Same-day cancellation of invoices.
- Full or partial reversal of invoices and offsetting of existing balances.
Payments and Settlement of Obligations
- Display at the cash desk of invoiced, uninvoiced and not-yet-due amounts.
- Collection of future uninvoiced obligations, with immediate invoice generation.
- Registration of POS payments, with automatic transmission of the amounts to the device.
- Integration with the cash register for payments requiring a fiscal receipt.
- Online payment of invoices by registered beneficiaries.
- Import of payment orders from PDF files provided by the Treasury.
- Automatic matching of payment orders with unpaid invoices.
- Clearing payment orders and receipts from previous periods.
- Reprinting original or duplicate receipts, with complete operation logging.
- Generation of CSV files for payment orders to commercial banks.
Notifications and Documents
- Generation of payment notices and automatic assignment of registration numbers.
- Sending SMS and email messages directly from the application.
- Standard or ad hoc messages regarding overdue invoices and payment obligations.
- Sending links by email to invoices available in PDF format.
- Definition of Microsoft Word templates for contracts, annexes and payment schedules.
- Generation of final documents in Word or PDF format.
- Retention of the history of issued documents and notifications.
Reporting, e-Factura and Management Analysis
- Reports on beneficiary debits, payments, credits and balances.
- Filtering, printing and exporting reports in Excel format.
- Generation of the A8 and A11 templates required by the Court of Accounts.
- Generation of XML files for the national RO e-Factura system.
- Automatic daily upload of invoices to the e-Factura system.
- Manual upload of invoices, individually or in bulk.
- Dedicated section for summary management reports.
- Data visualisation using charts and graphs.
INTEGRATIONS AND CHANNELS
Connected to the Systems Used in Commercial Activity
The module communicates with the applications and devices required for invoicing, payment collection, accounting and communication with beneficiaries.
APLxPERT Accounting
Invoices, payments and commercial operations can be transferred to the financial and accounting component.
RO e-Factura
XML files are generated and uploaded to the national system directly from the application.
POS and Cash Register
Payment amounts are automatically transmitted to connected devices, reducing manual data entry.
Treasury and Banks
Payment orders can be imported and matched with payment obligations, while bank files can be generated directly from the system.
SMS and Email
Beneficiaries can receive notifications, payment statements and links to issued invoices.
Web Services
Data can be made available to other applications through web services in XML or JSON format.
APLxPERT · COMMERCIAL / CONTRACTS
Would You Like to Track Contracts and Payments More Easily?
Discover how you can manage due dates, invoicing and integration with RO e-Factura in a single workflow.
Discover how it works